MEDICAL MINISTRY INTERNATIONAL
BOARD OF DIRECTOR’S MEETING
Thursday, Friday May 10-11, 2012, in Dallas, Texas
MINUTES from Executive Sessions
PRESENT: Kenneth White (Chairman), John Campbell, Ben Case, Chris Chow, David Hall, Carl Harman, John Harvey, David Johnson, Don Sanders, Paul Yoder
Friday May 11, 2012
12:01 EX MOTION: by Carl Harman, on behalf of the Search Committee, that the Board accept Sam Smith as Executive Director, effective immediately.
Carried unanimously
12:02 EX MOTION: by Carl Harman, on behalf of the Search Committee, that the search committee be dissolved. Carried.
12:03 EX The Committee Agenda was revised for this meeting. The Board decided the finance committee should be a meeting of the whole and the strategic planning committee be cancelled.
Saturday, May 12, 2012, in Dallas, Texas
MINUTES
PRESENT: Kenneth White (Chairman), John Campbell, Ben Case, Chris Chow, David Hall, Carl Harman, John Harvey, David Johnson, Don Sanders, Paul Yoder
ABSENT WITH NOTICE: Dale Sloan, Willie Hunter, Sam Smith
STAFF PRESENT: Toni Brown, Victor Rodriguez, Ronnie Wilson, Barbara Skinner, Leanne Ferris, Janet Hagen (Recording Secretary)
12:01 Ken welcomed everyone and opened the meeting with scripture. Several other members read scripture and led everyone in prayer.
12:02 Ken called an Executive Session. All Staff were excused.
12:03 The board meeting reconvened and Ken called the meeting to order at 11:00 a.m.
12:04 MOTION: To approve the minutes of the December 2, 3, 2011 meeting. (Paul/Don) Carried.
MEMBERSHIP Committee Report
12:05 Chris presented and circulated the minutes of the membership meeting, held May 11,2012.
12:06 Paul stresses again the need for women on the MMI Board of Directors. Several others expressed similar concerns.
12:07 It was clarified that the MMI board must have a minimum of 20% representation from the Canadian Board. Historically, of the 12 board members, 4 have been Canadian.
12:08 After some discussion, Ben proposes that the Membership Committee speak with Sue Garcia and engage in a conversation with her as to her interest in MMI and possibilities of joining the MMI Board of Directors. Barb will make a first contact and report to the Membership Committee.
12:09 Other names were mentioned and the Membership Committee will follow up on these names.
12:10 The board reviews the following motions from the Membership Committee minutes:
12:11 MOTION: The Committee recommends the renewal of MMI Board of Director terms for Dale Sloan and David Hall (term expiry dates March 2018) and Don Sanders (term expiry date September 2018). Carried
12:12 MOTION: From the Membership Committee that John Harvey becomes the new Membership Committee Chairman. Carried.
12:13 MOTION: From the Membership Committee inviting Ken White to join the membership committee. Carried. Ken accepts.
12:14 The recommendation by the committee to invite Al Vernon-Smith to the Board of MMI will be considered after his CV is received and reviewed by the committee.
12:15 MOTION: That Carl Harman to elected to the position of Vice-Chairman of the MMI Board of Directors. (Paul/Ben) Carried.
Carl will discuss this opportunity with his wife, Herta. He will inform the board chairman of the decision.
12:16 Ken announces a break for lunch. Meeting will resume at 1:00 p.m.
12:17 Ken calls the meeting to order.
EXECUTIVE DIRECTOR’S REPORT
12:18 In the absence of the Executive Director, Barbara refers to Willie’s written report as submitted to the board on pages 12 and 13. Barbara also presents the board with the new printed 2011annual report and highlights pages 14 and 15. The board shows well deserved appreciation to Ronnie for his work on this beautiful visual report.
FINANCE
12:19 Paul takes us through the minutes as circulated and the following motions:
12:20 MOTION: From Finance Committee to accept and approve the 2011 Audit Report. Carried
12:21 MOTION: From Finance Committee that Ed Swalm and Associates be appointed as auditor for the fiscal year 2012 for MMUSA. Carried.
12:22 Paul gives an encouraging report on the 20% growth in the Endowment fund since September 2011.
12:23 Paul thanks Toni and Leanne for all their hard work.
12:23 Toni comments that there has been some changes to requirements of Charity Navigator and she is working on areas needing compliance to assist in raising our rating. MMI must now make the 990 tax return available for the board members. Toni offers copies to Board members.
STRATEGIC PLANNING
12:24 David reports that due to other pressing issues, the committee agreed not to meet. He encourages everyone to read the report as found in the board binder.
RESOURCE DEVELOPMENT
12:25 Ben makes a verbal report on the meeting they had and requests the board to give deep consideration for the following three items:
a) Ronnie will be contacting people within his network and request significant gifts for MMI at this time. Ben asks that everyone search through their sphere of influence and who could make a donation to MMI. These names should be given to Ronnie by May 25th for follow-up.
b) The committee discussed that stewardship will continue using board members to help out.
c) Messaging. Everyone needs to be on the same page and the committee has asked Sam to meet with Ronnie and to formulate appropriate messages to be used at this time by everyone.
MEDICAL MINISTRY CANADA INC
12:26 Leanne reports the highlights as found on page 14 and 15 and especially a new objective under the MMC Strategic Plan and Operational Plan #7 "Ensure relevant growth of the MMC ministry" and the proposal that she has put together for StrongerTogether2012 for a dental initiative for $35k.
12:27 John Campbell comments the need for the new Executive Director to be made aware of this foundation that has given MMC a grant last year to facilitate and strengthen the administrators in the permanent centers, and the proposal that Leanne has before them at the present time. They are 8 foundations involved and we need to nurture this relationship to ensure long range financial opportunities from these foundations. Barbara comments that she has spoken to the Executive Director of HDI, the strategic partner mentioned.
NEW BUSINESS
12:28 John Harvey thanks Ken for a great job as chairman of the MMI board. He also extends best wishes to the incoming chair, Chris Chow.
12:29 MOTION: To pass the chairman gavel to Chris Chow effective after the Executive Session following this meeting. (Ben/John Harvey) Carried.
12:30 David Hall informs the board of a very unfortunate situation that happened to Juan Martinez and his family, a dentist and staff member in Dominican Republic and asks if anyone would like to donate to relieve the financial stress to this family to please send it to Toni.
12:31 MOTION: The Executive Committee to improve the review process of the Executive Director to become effective before the next meeting. (John H./Ben) Carried.
12:32 There was a discussion about the title Executive Director or CEO (Chief Executive Officer). As per the bylaws, the position is currently called the Executive Director.
12:33 MOTION: The Board offers their gratitude to the Search Committee for their work this past year. (Ben/David J.) Carried.
12:34 The board extends their appreciation to Carl for serving as chair of the Search Committee and Carl publicly thanks the rest of the Search Committee, John Harvey, John Campbell, and Paul Yoder and Ken White.
12:35 Next Meeting: November 30 and December 1st, 2012 in Dallas, Texas
Spring Meeting: April 26 and 27, 2013, in Dallas, Texas
12:36 MOTION: To adjourn the meeting. (Paul/Don) Carried